Cookie and Privacy Policy

Effective Date: March 1st, 2025

​This Cookie and Privacy Policy explains how Shenpire Group LLC ("we," "us," or "our") collects, uses, and shares personal information, including through cookies and similar technologies, on our website, https://www.outsourcerecruiter.com (the "Website"), and in the course of our recruiting services. This policy is designed to be transparent about our data practices and to comply with relevant laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and the California Privacy Rights Act (CPRA), as well as the Children's Online Privacy Protection Act (COPPA) where applicable.

1. Information We Collect:

In addition to information collected through cookies, as a recruiting business, we collect the following types of personal information:

  • Company information.
  • Contact information of client representatives
  • Resume/CV data (work history, education, skills)
  • Professional references
  • Interview notes and assessments
  • Information from publicly available sources (e.g., LinkedIn)
  • Any other information provided by the candidate.

2. How We Use Your Information:

We use the collected information for the following purposes:

  • Recruitment Services:
  • Matching candidates with job opportunities
  • Presenting candidate profiles to clients
  • Scheduling and conducting interviews
  • Verifying candidate qualifications
  • Facilitating the hiring process
  • Maintaining candidate records.
  • Communication:
  • Communicating with candidates and clients regarding job opportunities and recruitment processes.
  • Sending updates and newsletters (with consent where required).
  • Website Functionality:
  • As detailed in the cookie section below.
  • Legal Compliance:
  • Complying with applicable laws and regulations.

3. Sharing Your Information:

We use the collected information for the following purposes:

  • Clients: We share candidate information with clients who have relevant job openings.
  • Third-Party Service Providers: We may use third-party service providers to assist with recruitment processes, such as background checks or assessment tools.
  • Legal Authorities: We may disclose information if required by law or to protect our legal rights.

4. Data Retention:

​We retain candidate information for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. We may retain candidate information for future job opportunities, unless you request otherwise.
​
​5. Your Rights:

You have the following rights regarding your personal information, including your recruitment data:

  • Access: You have the right to access the personal data we hold about you.
  • Rectification: You have the right to correct any inaccurate personal data we hold about you.
  • Erasure ("Right to be Forgotten"): You have the right to request that we delete your personal data under certain circumstances. This is very important regarding candidate data.
  • Restriction of Processing: You have the right to restrict the processing of your personal data under certain circumstances.
  • Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
  • Objection: You have the right to object to the processing of your personal data under certain circumstances.
  • Withdrawal of Consent: You have the right to withdraw your consent to the processing of your personal data at any time.
  • Complaint: You have the right to lodge a complaint with a supervisory authority.
  • Right to Know (CCPA/CPRA): California residents have the right to know what personal information we collect, use, disclose, and sell.
  • Right to Delete (CCPA/CPRA): California residents have the right to request the deletion of their personal information.
  • Right to Correct (CPRA): California residents have the right to correct inaccurate personal information.
  • Right to Opt-Out of Sale or Sharing (CCPA/CPRA): California residents have the right to opt-out of the sale or sharing of their personal information.
  • Right to Limit Use and Disclosure of Sensitive Personal Information (CPRA): California residents have the right to limit how businesses use and disclose sensitive personal information.

6. Cookies and Similar Technologies:

​​What are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently, as well as to provide information to the website owners. Similar technologies, such as web beacons, pixels, and local storage, also collect information about your browsing activity and are covered by this policy.

Types of Cookies We Use:
​
​We use the following types of cookies on our Website:​

  • Strictly Necessary Cookies: These cookies are essential for the Website to function properly. They enable you to navigate the Website and use its features, such as accessing secure areas. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet. Because these cookies are strictly necessary, we do not offer you a choice regarding these cookies. They are processed based on our legitimate interest in providing a functioning website.
  • Performance Cookies: These cookies collect information about how you use the Website, such as which pages you visit most often and if you receive any error messages. This information helps us improve the Website's performance and user experience. These cookies do not collect information that identifies you personally. All information these cookies collect is aggregated and therefore anonymous. We will request your consent to use these cookies.
  • Functionality Cookies: These cookies allow the Website to remember choices you make (such as your language preference) and provide enhanced, more personalized features. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog. The information these cookies collect may be anonymized, and they cannot track your browsing activity on other websites. We will request your consent to use these cookies.
  • Targeting/Advertising Cookies: These cookies are used to deliver advertisements relevant to your interests. They may also be used to limit the number of times you see an advertisement and measure the effectiveness of advertising campaigns. We may share this information with third-party advertisers. You have the right to opt-out of these cookies. We will request your consent to use these cookies.

Legal Basis for Processing:

Under the GDPR, we must have a legal basis for processing your personal data collected through cookies. The legal bases we rely on are:

  • Consent: For Performance, Functionality, and Targeting/Advertising cookies, we rely on your freely given, specific, informed, and unambiguous consent. You have the right to withdraw your consent at any time.
  • Legitimate Interest: For Strictly Necessary cookies, we rely on our legitimate interest in providing you with a functioning website.

COPPA Compliance:

​We are committed to complying with COPPA. We do not knowingly collect personal information from children under the age of 13 without verifiable parental consent. If we become aware that we have collected personal information from a child under 13 without verifiable parental consent, we will take steps to delete that information as quickly as possible. If you believe that we have collected personal information from a child under 13, please contact us immediately.

Your Rights (GDPR, CCPA/CPRA):
​
​You have certain rights regarding your personal data, including:

  • Access: You have the right to access the personal data we hold about you.
  • Rectification: You have the right to correct any inaccurate personal data we hold about you.
  • Erasure ("Right to be Forgotten"): You have the right to request that we delete your personal data under certain circumstances.
  • Restriction of Processing: You have the right to restrict the processing of your personal data under certain circumstances.
  • Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
  • Objection: You have the right to object to the processing of your personal data under certain circumstances.
  • Withdrawal of Consent: You have the right to withdraw your consent to the processing of your personal data at any time.
  • Complaint: You have the right to lodge a complaint with a supervisory authority.

Your Choices:

You have the right to choose whether or not to accept cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, please note that if you disable or delete certain cookies, some parts of the Website may not function correctly.

  • Browser Controls: You can control cookies through your browser settings. Instructions for managing cookies in popular browsers can usually be found through the browser's help menu or settings.
  • Third-Party Opt-Out: For targeting/advertising cookies, you may be able to opt-out directly from the third-party ad network. Many advertising networks participate in industry self-regulatory programs, such as the Digital Advertising Alliance (DAA) and the Network Advertising Initiative (NAI), which provide a centralized place to opt-out of ad targeting.
  • Website-Specific Controls: We provide a cookie consent banner on the Website allowing you to manage your cookie preferences.

​Transfer of Data:

​If we transfer your personal data outside of the European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your data.

​Changes to this Cookie Policy:​

​We may update this Cookie Policy from time to time. Any changes will be posted on this page with a revised "Effective Date." We encourage you to review this Cookie Policy periodically for any updates.
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​7. Security:

We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure.

8. Changes to this Policy:

We may update this policy from time to time. We will notify you of any material changes.

9. Contact Us:

If you have any questions about this policy, please contact us at:

Shenpire Group LLC
1442 E. Lincoln Ave. #328
Orange, CA 92865
​mike@outsourcerecruiter.com